As an event organizer, you must first figure out the planning and purpose of Team Building so that the participants can get someone out of it in the end. You have to be careful not to step on any toes, especially if your boss uses this as part of a performance assessment. The applause of your colleagues and the evaluation of your boss may really have a chance to influence your career. Here are some quick tips from many years of experience!
Tip 1: Choose the Venue Wisely:
First of all, you must consider the location of the company. If all the colleagues are from the same office it’ll be no problem, but some companies have different offices or branches, and the colleagues are from different places. A convenient location will help increase attendance rates for the event as many people would prefer not to attend if it’s somewhere far and inconvenient. Of course, you can always call a coach for your whole team to head to the venue, but that’ll be another factor you have to consider in the long run. After most of the activities are over, we usually have dinner together, and transportation arrangements are also a headache, so if there is a wide variety of eateries near the Team Building venue it will definately be one less problem to worry about.
Tip 2: Number of Participants
I strongly recommend that the team activity should be within 60 people. First, if there are too many people,crowd control may become a serious problem. Since corporate training or team training requires everyone to work as a team, it’ll be harder to do so if the group is too large. If the number of participants really exceeds the recommended number then the organizer may choose to do the event in batches. Firstly, if the group is smaller the bonding experience will be more effective. Secondly, a smaller group will be relatively easier to manage, and will also reduce the chance of “incidents” to happen. Also, some companies will welcome employees to bring family members or significant others to participate in team building. Therefore, it is necessary to know whether there are children joining to control the number of attendees.
Tip 3: Language Considerations at the Event
Hong Kong, being an international hub, will now most certainly have companies with employees consisting of multiple backgrounds and nationalities. If you pick an activity, you have to make sure that language barriers will not be an issue, for example: the venue manager or his staff is not fluent in English, then you or another colleague must take the role of the translator which will be an added element in the already complicated process, so I highly recommend finding a venue that has bilingual or trilingual Some locations in Hong Kong may only provide Cantonese trainers or hosts so this may be very unengaging for foreign colleagues. It’s advised to do a site visit and confirm that there is no problem with bilingual communication. Many venues usually respond that they have English speaking staff, but it’s not until the day of the event that the English level of staff or facilitators at the venue are not what they expect. Therefore, it’s best to have a site visit with the venue’s staff directly to ensure that nothing goes wrong.
Tip 4: Event Time Management
Many companies organize full-day activities, but generally speaking, these reactions are not very satisfactory, because most colleagues want to relax. If you cram the day full of different events then some attendees might burnout and become even more tired than at work. On a side note, I have seen that some companies have added a sales report meeting after the team building event, where each salesperson has to report their own numbers. Maybe they are trying to impress the boss, but at times like this it’s very easy to step on toes, so make sure you don’t use too much time at the event by bringing up work related stuff. A good Team Building should be within two to three hours during office. It is best to hold it after lunch time to make everyone feel more relaxed. You might even leave work early after dinner or have a meal together. Remember! After all, the main point is to make everyone happy in order to give a moral boost to improve their performance.
Tip 5: Reflection and Feedback
All Team Building activities have a similar purpose, which is for everyone to work together to confront adversity, find solutions, solve difficulties, complete tasks, achieve success, and understand the future direction of the company. Therefore, it is best for everyone to conduct a post-match review after the end of the event. Of course, it is more ideal to have a professional training instructor to lead the whole event if possible as their feedback may be a bit more objective being from a 3rd party and wont pull their punches when critiquing the performance. You can use some easy methods to check the status of each team member, so that you can better understand your strengths and weaknesses, then complement each other and improve work efficiency because in the long run this is what the boss wants. Also, make sure to take photos and record some happy moments!
Finally, I would like to remind you of the importance of Budget! I have seen spending thousands to tens of thousands. In fact, I personally think that you must first plan what the budget of each colleague is. Generally speaking, about $ 300 to $ 500, there are already very good options. Obviously, if you can help your boss save some money while having a great event this would be the best of both worlds Having said that, I hope that the above can help everyone pay attention to when planning a Team Building activities. Good luck and have fun!